The “Alola Foundation” is a non government organization, operating in Timor Leste to improve the lives of women and children.  The organization seeks to nurture women leaders and advocate for the rights of women, our motto is “Strong Women, Strong Nation” and we have programs in Maternal & Child Health, Advocacy, Education and Economic Development. Alola Foundation is led by a Board of Management and currently moving towards a management team that is entirely Timorese led. The Finance Coordinator primary role is to maintain accurate of financial control and accountability of all funds handled by the Alola Foundation in accordance with the Alola Foundation accounting procedures.

The Finance Assistant is responsible for supporting the Finance Manager, Finance Coordinator, and Treasury Officer in maintaining accurate financial records, effective filing systems, and accountability for all funds handled by Fundasaun Alola, in accordance with Alola’s Financial Policies and Procedures and applicable laws and donor requirements.

The primary function of this position is to provide day-to-day financial and administrative support, including registering and tracking payment requests and liquidations, entering financial data into the Xero accounting system, and managing the filing and archiving of financial documents. The Finance Assistant also supports tax payment processing and assist in verifying payment requests and liquidations to ensure completeness, accuracy, and compliance.

We are currently looking for qualified Timorese nationals to fill the following positions:

FINANCE CLERK OF FUNDASAUN ALOLA

Role Overview:

This position to support and maintain the financial system implementation to ensure that all the programs implementation based on the budget plan in order to achieved the project and programs goals.

KEY COMPETENCIES REQUIRED:

1. Financial Administration and Documentation

• Register, number, and log all financial documents, including payment requests, advance requests, and liquidation reports, in accordance with internal procedures.
• Stamp and number all liquidation documents and ensure each receipt is properly marked and traceable.
• Scan, photocopy, and electronically archive all financial documents to ensure secure and retrievable records.
• Maintain an organized and systematic filing system (physical and electronic) for all financial records.

2. Data Entry and Accounting System Support

• Enter approved transactions, including bank transfers and cheque payments, into the Xero accounting system accurately and in a timely manner.
• Assist in maintaining accurate financial data by cross-checking entries against supporting documents.
• Support the Treasury Officer in daily reconciliation activities by ensuring consistency between payment records, liquidation documents, and system entries.

3. Banking, Tax, and External Liaison Support

• Liaise with the bank to process tax payments and submit required financial documents, as authorized.
• Deliver and collect financial reports and documents to and from donor offices, government offices, banks, and other stakeholders when required.
• Assist with the preparation and submission of supporting documents for tax and statutory payments.

4. Verification and Internal Control Support

• Assist in verifying payment requests and liquidation documents to ensure completeness, accuracy, and compliance with financial policies prior to further processing.
• Support the finance team in maintaining proper segregation of duties and internal control standards.
• Immediately report any discrepancies or missing documentation to the Finance Manager or Finance Coordinator.

FINANCE CLERK REQUIREMENTS:

• Tertiary education in Accounting, Finance, Business Administration, or a related field.
• Advance knowledge or experience using accounting and financial software (e.g. Xero, MYOB).

• Proficiency in Microsoft Office applications, particularly MS Word and Excel.

• Previous experience in a finance or administrative role is an advantage.

SKILLS AND COMPETENCIES

• Fluency in written and spoken English is an advantage.
• Strong administrative, organizational, and time management skills.
• High level of accuracy, attention to detail, and confidentiality.
• Ability to work independently with minimal supervision and follow instructions precisely.
• Flexible and able to work under pressure and meet deadlines.
• Reliable, punctual, and self-motivated.
• Demonstrated ability to work effectively in a team environment.
• Ability to work respectfully in a cross-cultural and values-based organization.

NB: Encourage women and the People with disability to apply.

HOW TO APPLY:

Please submit your applications with curriculum vitae with two references and other relevant supporting documents (including academic qualifications) before 02 March 2026 to Human Resource Coordinator, Fundasaun Alola at Level 2 CBD 10 TIMOR PLAZA (above the Fladova Clinic) Dili, Timor Leste.

(google map https://maps.app.goo.gl/FJ1sYdRq4wmzjUA89).

Noted: Only Shortlisted will be directly contacted for the interview.

For a copy of the Job descriptions, please Email: (Human Resources Coordinator) vaga@alolafoundation.org

Applications close 5pm 02^nd March, 2026.

Feto forte Nasaun Forte – Strong Women Strong Nation – Mulheres Forte Nação Fórte·